MINUTES OF THE REGULAR MEETING

MIDDLETOWN TOWNSHIP BOARD OF EDUCATION

TUESDAY EVENING, MAY 23, 2006

 

Time and Place    Pursuant to notices sent to each member of the Board of Education, the regular meeting was held

of Meeting           on Tuesday evening, May 23, 2006 in the High School North Library, 63 Tindall Road, Middletown, New Jersey. 

                          

1.                  CALL TO ORDER & PLEDGE OF ALLEGIANCE

                        At 7:30 p.m., the meeting was called to order.    

 

            2.         MOMENT OF SILENCE – Rich Davis (Custodian-Leonardo School)

           

3.                  SUNSHINE NOTICE:

“Adequate notice of this meeting was provided by sending such notice to the Asbury Park Press, the

Independent, the Courier, and the Two River Times and the posting of such notice at the August T.

                Miner Administration Building and each elementary, middle, and secondary school in the district.”

 

4.             ROLL CALL

Present:                  Laura Agin, Leonora Caminiti, Dawn Diorio, Sherry Gevarter, Joan Minnuies, Kevin Ryan, Carolyn S. Self and Patricia Walsh.

Absent:                  Rose Stallmeyer.

Also Present:        Karen Bilbao, William J. Doering, Dan Skelton, Jane Mattingly and Christopher Parton, Esq.

 

                5.             STUDENT REPRESENTATIVES FROM HIGH SCHOOLS TO SPEAK:

High School students discussed events and items of interest.

                               

6.             BOARD COMMENDATIONS (see following page(s)

 

7.             OPEN TO PUBLIC – COMMENTS ON AGENDA ITEMS ONLY

               

8.             MOTION TO APPROVE MINUTES OF:

 

a.                    Reorganization Meeting/Regular Voting Meeting - April 25, 2006

b.                   Special Voting Meeting – March 27, 2006

c.                    Special Voting Meeting – April 3, 2006

d.                   Special Voting Meeting – May 9, 2006

 

Motion made by Mrs. Agin, seconded by Mrs. Minnuies.  Motion carried on voice vote:

Ayes:  (8) --           Mrs. Agin, Mrs. Caminiti, Mrs. Gevarter, Mrs. Minnuies, Mr. Ryan, Mrs. Self, Mrs. Walsh and Mrs. Diorio.

                Noes:  (0)

 

9.         REPORTS

 

A.      Report of the President

 

1)          Dare to Dream Presentation

 

2)          2005-2006 Governor’s Teacher Recognition Program/Educational Professionals

          Program Recipients

 

                                                   Concetta Lopusznick                High School North

                                                               Brenda Thaler                High School South

                                                                                       

                                                          Carol Karalewich                Bayshore Middle School

                                                           Elizabeth Lynam                Thompson Middle School

                                                                Colleen Carlo                Thorne Middle School

 

                                                           Carolyn Cerchio                Bayview Elementary School

                                                             Mary Arvanitis                Fairview Elementary School

 

                                                                Beth D’Errico                Harmony Elementary School

                                                               Kaitlin Healey                Leonardo Elementary School

                                                         Harriet Fortescue                Lincroft Elementary School

                                                              Andrea Malva                Middletown Village Elementary School

                                                                     Lynn Clark                Navesink Elementary School

                                                                 Sean McNeil                New Monmouth Elementary School

                                                             Kate Cosgrove                Nut Swamp Elementary School

                                                        George Chis-Luca                Ocean Avenue Elementary School

                                                             Jane O’Connell                Port Monmouth School

                                             Justin Mayer                River Plaza Elementary School

              

B.  Business Administrator/Board Secretary

                                                                    

1.       Motion to accept the reports of the Treasurer and Secretary as being in agreement for the

                              month of April, 2006. (Attach #1)

                             

      Motion made by Mrs. Self, seconded by Mrs. Walsh.  Motion carried on voice vote:

      Ayes:  (8) --     Mrs. Agin, Mrs. Caminiti, Mrs. Gevarter, Mrs. Minnuies, Mr. Ryan, Mrs. Self, Mrs. Walsh and Mrs. Diorio.

                      Noes:  (0)

 

2.           Motion to accept the Board Secretary’s Certification that no major budget line item has been

        over-expended for the month of April, 2006.

 

      Motion made by Mrs. Self, seconded by Mrs. Walsh.  Motion carried on voice vote:

      Ayes:  (8) --     Mrs. Agin, Mrs. Caminiti, Mrs. Gevarter, Mrs. Minnuies, Mr. Ryan, Mrs. Self, Mrs. Walsh and Mrs. Diorio.

                      Noes:  (0)

 

3.     Approval of Transfers (see following page)

 

      Motion made by Mrs. Self, seconded by Mrs. Walsh.  Motion carried on voice vote:

      Ayes:  (8) --     Mrs. Agin, Mrs. Caminiti, Mrs. Gevarter, Mrs. Minnuies, Mr. Ryan, Mrs. Self, Mrs. Walsh and Mrs. Diorio.

                      Noes:  (0)

                   

4.     Motion to Approve Bill List for Period April 25, 2006 –May 23, 2006 (Attach #2)

 

      Motion made by Mrs. Self, seconded by Mrs. Walsh.  Motion carried on voice vote:

      Ayes:  (8) --     Mrs. Agin, Mrs. Caminiti, Mrs. Gevarter, Mrs. Minnuies (abst. on all MOESC), Mr. Ryan, Mrs. Self,

                                Mrs. Walsh and Mrs. Diorio.

                      Noes:  (0)

 

              C.  Report of the Superintendent

 

  1. RECOMMENDATIONS OF THE SUPERINTENDENT OF SCHOOLS

 

A.                  Curriculum Committee  (Rose Stallmeyer, Chair)

 

1.        Field Trip Approval:

 

                                      High School North F.B.L.A.

                                      Leave:  Tuesday, June 27, 2006

                                      Return:  Monday, July 3, 2006

                                      Destination:  F.B.L.A. National Leadership Conference, Nashville Tennessee

                                      Purpose: Home leadership and business skills at a National Forum

                                      4 students and 1 adult

                                      Faculty member is Gail Mansuy

                                      Students will not miss school

 

                                      High School South F.B.L.A.

                                      Leave:  Tuesday, June 27, 2006

                                      Return:  Monday, July 3, 2006

 

                                      Destination:  F.B.L.A. National Leadership Conference, Nashville Tennessee

                                      Purpose: Home leadership and business skills at a National Forum

                                      3 students and 1 adult

                                      Faculty member is Gail Mansuy

                                      Students will not miss school

 

2.        Suspension Report (Attachment #3)

 

      Motion made by Mrs. Gevarter, seconded by Mrs. Self, for approval of Curriculum Items 1 & 2.  Motion carried on

      voice vote:

      Ayes:  (8) --     Mrs. Agin, Mrs. Caminiti, Mrs. Gevarter, Mrs. Minnuies, Mr. Ryan, Mrs. Self, Mrs. Walsh and Mrs. Diorio.

                      Noes:  (0)

 

B.    Finance Committee (Sue Self, Chair)

 

1.                                1.  Final 2006-2007 School District Budget

 

BE IT RESOLVED to approve the Final Proposed 2006-2007 School District Budget (subsequent to Township cut amount of $1,388,338) and authorize submission to the Monmouth County Superintendent in the amount of:

 

                                General Fund                                                    $129,475,560

                                General Fund Tax Levy                                   $107,070,009

                                Special Revenue Fund                                        $4,639,048

                                  (No tax levy-grant funds)

                                Debt Service                                                         $5,981,295

                                Debt Service Tax Levy                                        $4,061,966

 

Details of the cut are as follows:

                                                          DOE Account           DOE Line        Original            Cut                 Final

                                                                                                                     Amount        Amount           Amount

 

Lease principal                                  12-000-400-721          08300        $1,974,000       $767,467      $1,206,533

Lease interest                                    11-000-251-832          07135           $406,456       $129,625         $276,831

3 new high school teaching               11-140-100-101          02540      $12,926,671       $180,000    $12,746,671

     positions proposed

1 elementary teaching position         11-120-100-101          02520      $16,761,604         $60,000    $16,701,604

     (district will fund the position

     from Title II grant funds)

3 elementary school secretaries        11-000-240-105          07030        $1,536,971         $69,139      $1,467,832

     (2nd secretaries for 6 smaller

      schools)

Health benefits for positions            11-000-291-270          12680      $17,971,604       $121,107                       

Health benefits – general                   11-000-291-270          12680                                   $61,000    $17,789,497

 

Total                                                                                                                                   $1,388,338 

 

      Motion made by Mrs. Self, seconded by Mrs. Gevarter, for approval of Final 2006/07 School District Budget.  Motion

      carried on roll call vote:

      Ayes:  (5) --     Mrs. Agin, Mr. Ryan, Mrs. Self, Mrs. Walsh and Mrs. Diorio.

                      Noes:  (3) --     Mrs. Caminiti, Mrs. Gevarter and Mrs. Minnuies.

 

2.                             2.   Approval Of Contracts

 

A.            The Superintendent of Schools recommends approval of a Utility Audit contract with George A. Koteen

Associates, Inc., Utility Rate Consultants, Specialists in Refunds, Credits and Rate Reductions.

 

         The firm will audit natural gas, electric, telephone, sewer and water charges for the past 12 months (any billing errors or incorrect rates discovered will be audited back as far as statutorily allowable- generally six years) to obtain lower rates or any applicable refunds or credits due to the Middletown Township Board of Education. There are no up-front costs for the board and any refunds or savings will be shared 60/40 between the District (60%) and George A. Koteen Associates, Inc (40%), with a cap of

 

        $100,000 in the total amount of dollars George A. Koteen Associates, Inc may receive from the shared refunds/savings over the term of the three-year term contract. The contract will commence on June 1, 2006.

 

Motion made by Mrs. Self, seconded by Mrs. Gevarter, for approval of Finance Item 2A  Motion carried on voice vote:

              Ayes:  (8) --  Mrs. Agin, Mrs. Caminiti, Mrs. Gevarter, Mrs. Minnuies, Mr. Ryan, Mrs. Self, Mrs. Walsh and

                                                Mrs. Diorio.

                              Noes:  (0)

 

B.    Proposals for Insurance Broker (Property/Casualty) were solicited from 7 groups/agencies.  Three groups/agencies submitted proposals.  Based upon the evaluation of all proposals:

 

The Superintendent of Schools recommends entering into a contract between the Middletown Township Board of Education and Winant Bomack Insurance Agency, in accordance with their May 2006 proposal for the 2006-2007 school year for the lowest submitted flat fee of $60,000 covering Property and Casualty Insurance, Liability/School Leaders Errors & Omissions Insurance, Workers’ Compensation Insurance and Student Athlete Accident Insurance.

 

                  Property/Casualty (Account #11-000-262-520-22-211)

                  Student Accident  (Account #11-000-262-520-22-212)

                  Workers Compensation (Account #11-000-291-260-00-000)

 

THE ABOVE ITEM, 2B, WAS TABLED FOR THE NEXT MEETING.

 

3.       Reauthorization of Approved Parent Organizations

                                               

The Superintendent of Schools recommends the reauthorization of the following Parent Organizations to be named as Additional Insured under the district’s Liability Insurance Policy:

 

APPROVED PARENT ORGANIZATIONS

 

 

 

 

After Prom Party Organization

 

HS South Music Sponsors

 

Bayshore PTO

 

HS South PFA

 

Bayview PTA

 

HS South Wrestling Parents Group

 

Bottlecappers

 

Leonardo PTA

 

Diamond Club

 

Lincroft PTA

 

Eagles Hall of Fame Organization

 

Lions Hall of Fame

 

Fairview PTO

 

Middletown Educational Foundation

 

Hockey in Middletown

 

Middletown Village PFA

 

HS North Band Parents

 

 

Nut Swamp PTA

 

HS North Booster Club

 

Ocean Avenue PTA

 

HS North PFA

 

Port Monmouth PTA

 

HS North Senior Parents Group

 

River Plaza PTO

 

HS South Booster Club

 

Thompson PFA

 

HS South Touchdown Club

 

Thorne PTA

 

 

      Motion made by Mrs. Self, seconded by Mrs. Gevarter, for approval of Finance Item 3.  Motion carried on

      voice vote:

      Ayes:  (8) --     Mrs. Agin, Mrs. Caminiti, Mrs. Gevarter, Mrs. Minnuies, Mr. Ryan, Mrs. Self, Mrs. Walsh and Mrs. Diorio.

                      Noes:  (0)

 

4.       Approval of Bids

 

A.      Renewal of Contracts for Collection, Removal and Disposal of Solid Waste and Collection, Removal and Disposal of Recyclables –2006-2007 School Year:

                                       

Recommend renewing contracts with Waste Management of New Jersey, Toms River, NJ, for year four at a 3.6% increase on Bid Rate due to an increase to Landfill Rates imposed upon all contractors by the Monmouth County Planning Board on April 1, 2006

 

To be charged to:       11-000-262-420-31-203

 

B.       Renewal of Contract for Drain Clearing Services–2006-2007 School Year

 

Recommend renewing contract with Roto Rooter, KKD Ent. Inc., Port Monmouth, NJ, for year four, at a 0 % increase in rates.

 

To be charged to:       11-000-261-420-31-200

 

C.       On-Call Painting Services-2006-2007 School Year

 

Recommend renewing contract with Alpine Painting and Sandblasting, Paterson, NJ for year three at an increase in rates to reflect prevailing wage.

 

To be charged to:       11-000-261-420-31-201

 

D.    On-Call Electrical Repair and Maintenance –2006-2007 School Year

 

Recommend renewing contract with Technica, Inc., Butler, NJ for year three with an increase to   reflect current prevailing wage at the following hourly rate:

 

To be charged to: 11-000-261-420-31-201

 

E.     Repair and Maintenance of Musical Instruments- 2006-2007 School Year (For all Middle and High Schools), for year two, at a 6.5% increase. (Current CPI)

 

To be charged to: 11-000-262-300-22-179

 

F.     As-Needed Repair of Existing and Installation of New Fencing 2006-2007 School Year

 

Recommend renewing bid with Ferrara Fence, Inc.                             

Port Monmouth, NJ, for year three at a 0% increase in current prices.

 

To be charged to: 11-000-251-592-22-171

 

G.  Printing Services for the 2006-2007 School Year

 

Recommend renewing bid with Top-Line Imaging, Freehold, NJ, for year three at a 6% increase in current prices.

 

To be charged to: 11-000-261-420-31-201

 

H.  Athletic Supplies - 2006-2007 School Year (12 bids received)      $91,509.61.  Recommend awarding to:

 

Algy                                        $225.00

Anaconda                                $633.90

Band Shoppe                          $3,571.10

Passons                                   $9,055.61

Metuchen                                                $39,188.75

Longstreth                               $5,497.65

M-F Athletic                          $7,503.90

R&R                                        $19,196.55

 

Riddle                                      $224.40

Varsity                                    $6,412.75

          To be charged to:       11-402-100-600-XX-110

 

I.    On-Call Repair of Existing and Installation of New Masonry  2006-2007 School Year

 

Recommend renewing bid with Ferrara Fence, Inc.                             

Port Monmouth, NJ, for year three at a 0% increase in current prices.

 

To be charged to: 11-000-251-592-22-171

 

J.  Fire Alarm and Burglar Alarm Equipment Service and Monitoring 2006-2007 School Year

 

Recommend renewing bid with Fire Security Technologies, Inc.

  Farmingdale, NJ 07727 for year two at a 0% increase in rates:

 

  To be charged to: 11-000-261-420-31-201

 

K.  Cleaning and Inspection of Boilers; Repair of Boilers 2006-2007 School Year

 

Recommend renewing bid with Allied Boiler Repair Corp., Toms River, NJ for year two with a 3% increase in rates.

 

To be charged to: 11-000-261-420-31-201

 

L.  General Supplies  (Part of a Cooperative Bid) $173,390.26.  2006-2007 School Year (To be paid after

July 1, 2006)

 

Recommend Awarding Bid to:

School Specialty Education, Colonia, NJ              

 

To be charged to:       11-190-100-610-XX-000

                                      11-2XX-100-610-XX-000

                                      11-000-221-600-XX-000

                                      11-000-230-890-22-175

                                      11-402-100-800-01-115

                                      11-000-262-800-31-000

 

M.  Audio Visual Supplies  (Part of a Cooperative Bid) $4,312.75

2006-2007 School Year (To be paid after July 1, 2006)

 

Recommend Awarding Bid to:

National A/V Supply                                                   $1,378.62

Troxell Communications                                                $403.88

Valiant IMC                                                 $1,985.53

Ray Supply                                                                      $544.72

 

To be charged to:   11-190-100-610-XX-000

                                                 

N. Copy Duplicator Supplies (Part of a Cooperative Bid) $75,726.10

2006-2007 School Year (To be paid after July 1, 2006)

 

Recommend Awarding Bid to:  Corporate Express                                                              

 

To be charged to:   11-190-100-610-XX-000

 

O.  Fine Arts Supplies (Part of a Cooperative Bid) $39,719.83.  2006-2007 School Year (To be paid after

July 1, 2006).  Recommend Awarding Bid to:

 

Dick Blick Company                                              $10,966.13

 

Sax Arts & Crafts                                                     $20,560.23

NASCO                                                                        $3,847.27

Triarco Arts & Crafts                                                $4,028.20

Sheffield Pottery, Inc.                                                   $318.00

                               

                                To be charged to:                 11-190-100-610-XX-000

                                                                                11-209-100-610-00-000

 

P.  Physical Education Supplies (Part of a Cooperative Bid) $19,957.79

2006-2007 School Year (To be paid after July 1, 2006). 

 

Recommend Awarding Bid to:

Effinger Sporting Goods                                           $2,529.75

Passon’s Sports/Sports Supply                          $10,616.90

Sportime                                                                      $6,022.92

Levy’s. Inc.                                                                    $788.22

                               

                                To be charged to:                 11-190-100-610-XX-000

                                                                                11-000-221-600-32-000

 

Q.  Health Supplies (Part of a Cooperative Bid) $25,521.10

2006-2007 School Year (To be paid after July 1, 2006)

 

Recommend Awarding Bid to:  Henry Schein                                                      

                               

                                To be charged to:                 11-000-213-600-00-000

                                                                                11-402-100-800-XX-115

 

R.  Technology Supplies (Part of a Cooperative Bid) $3,349.44

2006-2007 School Year (To be paid after July 1, 2006)

 

Recommend Awarding Bid to:

Brodhead-Garrett Co.                                            $794.85

Metco Supply                                                            $47.04

Paxton/Patterson                                                     $352.20

Satco Supply                                                          $519.89

Midwest Shop Supplies                                      $1,635.46

                               

                                To be charged to:                 11-190-100-610-XX-000

                                                                               

S.  Library Supplies (Part of a Cooperative Bid) $3,061.18

                                          2006-2007 School Year (To be paid after July 1, 2006)

 

Recommend Awarding Bid to:  Highsmith                                                            

                               

                                To be charged to:                 11-190-100-610-XX-000

                                                                                                11-000-222-600-XX-1XX

 

          T. Family Consumer Science Supplies (Part of a Cooperative Bid) $7,188.37

2006-2007 School Year (To be paid after July 1, 2006)

 

Recommend Awarding Bid to:

NASCO                                                                    $3,240.90

S.A.N.E.                                                                   $3,947.47

                               

                                To be charged to:                 11-190-100-610-XX-000